Calendar
CALENDAR
Table of Contents
Click on CALENDAR icon to get your flights, maintenance or reservations displayed as calendar duties. By using left-hand side filter you can define the view by modifying options in 3 tabs: Schedule, Aircraft & More.
Description
Each flight appears as a belt: flight confirmed (green) or an option (striped) with the information such as:
Schedule times
ADEP/ADES airports codes
FERRY/PAX number
OPS/Sales checklist status
Crew
If you hover the mouse over STD, STA, ADEP or ADES - Leon also shows a tooltip with Flight number & Trip number (apart from other details such as changes’ history or airport details). You can check an aircraft phone number by hovering the mouse over aircraft registration (phone number needs to be inserted in the aircraft profile page, section Fleet).
In this section you can add a flight in 2 ways:
By using
button located at the bottom of the page
By right-clicking the mouse on the square which will bring
button.
It is possible to move the flight to another aircraft or a date by dragging & dropping it. Click on the flight and hold until the screen gets active, then move the flight. Leon will not allow moving the flight with added Journey Log or when it is being edited.
Once the Journey Log details have been added, Leon will show BLOFF & BLON times instead of STD & STA times.
If you hover the mouse over CREW, the assigned crew will show up information such as:
Crew name/surname and the aircraft position.
Contact details (if inserted into crew profile).
Warnings about expired currency, endorsements, airport discontinuity or FTL violations - click ‘Crew & Endorsements’ to expand the list of details.
Each rectangle has a background which indicates a stage of realisation of a particular flight or operation. Colour codes are described below:
- Flight is confirmed
- Flight is not confirmed (option)
- Ferry flight confirmed
- Ferry option
- Opportunity (more information here)
- Flight is completed (Journey Log has been added)
- Cancelled flight
- Non-Commercial flights such as Crew Private, Technical flight, Training flight and Flight for owner
- Non-Commercial flight is not confirmed (option)
- Non-Commercial ferry flight
- Any type of aircraft reservation
- Reservation option
- Maintenance
- Maintenance option
- Maintenance - status ‘Completed’
- Maintenance option - status ‘Completed’
- AOG maintenance
It is possible to print or send documents from documents pop-up window. As you can see in the attached screenshot Leon gives you an option to send (envelope icon) or print (printer icon) marked documents either per Leg or per Trip by clicking on the icon by the main section (OPS, SALES). In this case, at least one document has to be ticked in order to make the icon by main section active. If you hover the mouse over any available document Leon will also display both icons next to the document. This will allow you to send or print a document individually.
If you are sending OPS documents Leon will automatically populate e-mail addresses of the Crew assigned to this flight. E-mails are taken from Work email in User Profile section. From email address is imported from work email of the person sending the documents.
For SALES documents, From e-mail addresses, Subject and E-mail body are imported from ‘Quotation Email Templates’ Settings. There, you can also upload additional files that can be sent along with standard sales documents. If you are sending all SALES documents in one email, Leon will only suggest From and To e-mails and also the Sales documents will be attached.
After sending SALES documents, Leon will display the “Last sent” date in the document menu (see the screenshot below) underneath sent document. This will only show when you hover the mouse over the document. You can click on the date and Leon will display a sent document.
It is also possible to mark number of legs of the same trip. It will allow you to print flight documents, and use additional options such as Show crew and Schedule as well as Notify Crew, for these particular selected legs.
In order to select multiple legs, you have to hold the Ctrl button and click on the flights of your choice. As you can see in the screenshot all the selected legs will display with the dotted line.
If you try to print documents for the flights assigned to 2 different aircraft, Leon will display an error message: More than 1 aircraft selected.
It is not possible to send OPS and SALES documents in one e-mail. If the documents from SALES section are inactive, it means that the Quotation for this trip is not yet created in a tab TRIP.
Subcharters
It is possible to preview the Subcharter flights booked from the ‘Requests/Quotes’ section in the OPS > CALENDAR.
Go to the ‘3-dot filter’ > ‘Show on calendar’ option and select the ‘Show subcharters’ checkbox. This will add the ‘Subcharter’ line at the top of the Calendar view and this line will contain all the subcharter flights booked from the ‘Requests/Quotes’.
Clicking with the right-click of the mouse on the subcharter flight displays the following options:
GO TO REQUEST - this option edits the request within OPS with the following: CATERING request, PAX TRANSPORT ADEP request, PAX TRANSPORT ADES request, and the Sales Checklist
EDIT FLIGHT WATCH - this option allows inserting/amending the Flight Watch
GO TO SALES - this option allows editing the request in the ‘Requests/Quotes’ section
Reservation
To add a new reservation from Calendar section click New Reservation button (at the bottom of the screen), or right-click the mouse and select ‘ADD RESERVATION’ link and insert details in the pop-up window, such as name, aircraft, airport, status, date & time, client, notes). Notes inserted into the Reservation will appear in a pop-up window when you hover the mouse over it.