Checklist

Table of Contents

Once the flight is created, OPS, Sales and Flight Care departments can start preparing the flight for dispatch by working on particular sectors of the Checklist.

To access the checklist you have to either open right-hand filter, tab ‘Checklist’, or, click on the dot in the relevant Checklist column in the OPS view. You can also just hover the mouse over the dot to see its items in a pop-up window.

Checklist tab is divided to 3 sections depending on the department preparing the flight:

Ops
Sales
Flight Care

It is possible to roll up the sub-section of a checklist. Each sub-section has a coloured dot indicating summarised status of items in the sub-section:

Green - all checklist items in the sub-section are green
Orange - at least one item in the sub-section has orange status with all others either on green or white (‘Not Applicable’)
Red - at least one item in the sub-section has red status
Grey - all checklist items in the sub-section are on ‘Not Applicable’ status

If the flight has more than one sector, you can edit each one of them and switch between them in the OPS view. It is important to remember to save the changes made to the checklist, otherwise they will be lost. It is possible to add a note and upload a file to each item of the checklist. An alternative way of uploading files is to drag & drop it into the checklist item. In order to do that you have to click on the name of the checklist item, for example CARGO. You will see space for notes and

button that will allow you to add files.

After a file is uploaded it will show with underlined name and the tickbox i.e.: .

To remove the file you have to untick the checkbox which will cross-out the title. Clicking on “Save” will save changes to the checklist.

By clicking the icon you will get an access to 2 functionalities:

RESET STATUSES - all items which have been set up to yellow or green statuses will turn back to
DOWNLOAD ALL FILES - all files attached to the particular flight will be downloaded in the ZIP format.

It is possible to set up notifications informing about lack of action on a specific checklist item. When the status of the item remains red (“Untouched” or “?”) for too long, Leon can send out an email informing of such situation. If you are interested in this option please go to ‘Settings > Checklist Notifications’ panel and mark items.

IMPORTANT!

Leon has archived the checklist on flights older than 6 months. If you wish to view the checklist on those flights you need to have a privilege to edit the checklist turned on (in a section Settings > Privileges)

Automatic adding/removing items of the checklist

There is an automatic algorithm for adding or removing items in the checklist when they are required or not. This algorithm is run each time the flight is saved (created or changed).

Adding items automatically:

An item will be automatically added to the checklist when both conditions are met:

The item is enabled in the Admin Panel > Checklist Configuration section, including the CQL setup
The activity meets the rule set for this item

For example, the item “PPR” will only be added when the item is enabled, and the checkbox “PPR” is ticked in the Airport Directory for ADEP or ADES.

The default status for automatically added items is Untouched. If you don’t change it, the item may be automatically deleted from the checklist if any changes are made to the flight, as described below.

Flight Support Services items, i.e. items connected to the Flight Support Companies such as Prevosti, are added automatically, whenever the services are indicated in the integration configuration. If the default services are not indicated, the item will add based on the CQL configuration.

Removing items automatically:

An item will be automatically removed from the checklist when the item’s status is Untouched, and any of the below conditions is met:

The item is disabled in Settings -> Flight Editing
The activity doesn’t meet the rule set for this item

For example, the item “PPR” has the status set to “Untouched”, and the item is disabled in Flight Editing, or the checkbox “PPR” in the Airport Directory is not ticked both for ADEP and ADES.

Manual adding/removing items of the checklist

It is possible to add additional items and remove not-needed ones while preparing the flight.

To add a checklist item you simply need to click on the + ADD ITEM button located on the top-right part of the filter. You will get a list of items that are not ticked in the Operator Settings section but are still available. Click on the item that you need and this item will be added to this particular leg of the trip. Finally, press the “Save” button to save the changes.

The default status for the items added manually is ? (question mark). If you add a new item and change its status to Untouched then, the item can be automatically deleted from the checklist, if any changes on the flight are made, as described in the previous section.

If after pressing + ADD ITEM bottom you see “No items left to add” message, it simply means that all available items are added to the checklist.

If there are items that you do not need in your checklist, you can remove them. Removing items is as simple as adding one. You just need to click on icon. A window will pop up asking to confirm (Yes) or reject (No) the request. If you click YES, please remember to press “Save” to confirm the changes to the checklist.

Ops checklist

The items which should get displayed inside the ‘Checklist’ window can be selected directly within the checklist.

Some of the available sections include:

ATC Flight Plan - all information relevant to the specific planned flight.

Operational Flight Plan - which is prepared for the crew with fuel details, point names, winds, etc.
Landing permission - you can simply add permit information by clicking on the “Edit” button. A new pop-up window will open where you can add permit/permits details, such as Country, Supplier, Validity, Entry point, Exit point, Revalidation, Short Notice, Notes, and Status. Clicking on “+” allows you to add another Permission. You can also add notes and optionally upload a file. Information added in the notes section will show in the Trip Sheet. Once the permit is added you can hover the mouse over the “Edit” button or
to see permit(s) details in a tooltip.
Overflight permission - it can be added and requested in a similar way as landing permissions. The list of the countries can be inserted manually or uploaded through the ‘Get Country List’ button from:
- ForeFlight - imported from ForeFlight for the Clients that have the integration activated
- RouteFinder - imported from RouteFinder as long as the aircraft type on the flight is available in RouteFinder
Crew aware of trip - once the crew is assigned to the trip you can set the status to ‘Acknowledged’. If you make any changes in crew assignment for that flight, the ‘Crew aware of trip’ status in ‘Legs Info’ will turn from ‘Acknowledged” to ’?’
Airport slots - split into 2 sections: ADEP & ADES. Times inserted in the slots change in accordance with changes of the schedule if the status of the Slot is set to red (‘Undecided’ or ‘?’). Any other status will not change the slot timeframes and status.
PPR - Prior Permit Required.
Fuel - possibility to insert fuel values: Block - planned block fuel, Burn - actual quantity of fuel that has been burned during the flight, MRF (Minimum Required Fuel), Requested - fuel requested by pilot, Trip fuel - fuel required from take off to landing, Taxi fuel - fuel required for taxi out and the default value can be inserted in the aircraft settings > ‘OPS’ tab > ‘Standard taxi fuel’ field, Contingency fuel - additional fuel which consumption was caused by wind, route changes or ATM/CNS restrictions, Alternate - covering the expected route to alternate, Additional - added to comply with additional requirements, Discretionary - carried on commander‘s discretion, Final Reserve fuel and Extra. Additionally SAF used checkbox and SAF fuel blend field may be filled out when aiming to comply with EASA ReFuel EU directive. It is possible to include value inserted in the ’Requested’ field in the ‘Fuel Order’ email by editing the ‘Fuel Order email template’ and using available data located under the fuelOrder.flights.checklist. Specific fuel suppliers and prices can be added in Fuel section.
Handling - described further down in this section.