CREW TIMELINE

Table of Contents

The CREW TIMELINE panel has been implemented for fast, legible and intuitive reading & editing of the roster. It displays all the data you need for the perfect planning of duties for the crew.

To access a new duties roster hover the mouse over a section CREW and click CREW TIMELINE.

Legend

The Legend, which explains what particular icons or indications mean, can be found by clicking the icon

Flights

Flights added in a section OPS appear in Crew Timeline as a blue bar. The line begins with the reporting time, followed by a belt representing the flight’s duration, and then a line indicating the length of the minimum rest period.

By clicking on the blue bar at the bottom, Leon will display the flight’s details, including the schedule, airport codes and names, trip number, crew, and who created the trip.

If there is FTL violation Leon shows the rest period line in red.

Simulators

When the Crew is assigned to the Simulator flight, the ‘Simulator’ will appear in the ‘Crew’ part of the ‘Crew Timeline’.

The Simulator will display as a purple bar and will indicate the length of the duty as well as the line suggesting the EOBT.

Clicking on the purple bar will display the simulator details in the bottom section.

Positionings

All positionings appear in a similar way to flights with the light-blue bar and details regarding the positioning’s duration and the line representing the minimum rest period.

FTL Duties

Duties pre-defined in a section Duties Setup as Included in FTL calculations are displayed as coloured bars, with the length of the bar representing the duration of the specific duty time.

Non-FTL Duties

All duties pre-defined as Off show as belts throughout the entire day.

SPLIT DUTY

If a split duty is used to extend the maximum Flight Duty Period (FDP), Leon will indicate the break with a blue rest bar between the two sectors of the trip.

As shown in the example below, the break between the two sectors is marked in blue to indicate where the split duty was applied. The split duty margins will remain black/red, along with the remaining portion of the rest bar after the final sector.

WEEKLY REST

‘Weekly Rest’ for this purpose is considered as 36h free of duties including two local nights in 168h period. ‘Weekly Rest’ is marked with 2 vertical lines and the numbers ‘36’ in between.

The period indicated by the lines covers:

the right section of the cell - part of the day when the weekly rest begins
full cell - full day included in weekly rest
the left section of the cell - part of the day when the weekly rest ends

Caution: The weekly rest has a slightly different role in Leon Mobile app than in Crew Timeline. In the Crew Timeline it appears at the latest time when it should be applied, while on the Crew mobile application, it applies always when conditions are met. That’s why the indicated weekly rest may not match in both applications.

CREW

The Crew column in the timelina view contains the following information:

Crew Code
Crew Home Base
Block time accumulated during the timeframe selected in the Crew Timeline view
The highest rating
Crew Currency status dot. Hovering the mouse over the dot displays more information in the tooltip:
- Crew basic details such as: Full name, Code, highest rating, Home Bases, Work Phone, Personal Phone, Planner Note, and Work email
- Crew currencies status and the number of days remaining until the end of crew currency validity

Timezone selection

It is possible to display the duties in a specific Base time.

By default, the view displays the SELECT TIMEZONE option, which means that all duties are displayed in the default UTC time zone.

To be able to switch between different bases, i.e., different time zones, the following steps need to be performed:

Click on the 'SELECT TIMEZONE' option, which will redirect to the 'General Settings' section. Alternatively, the 'General Settings' section can be accessed through the Admin Panel
In the 'General Settings' section, scroll down to the 'Bases' subsection
In the 'Bases' subsection, either add an extra base with a different timezone than UTC, or modify the existing default UTC timezone
Save the settings
Re-log in to Leon

Once the settings are saved and the user re-logs into Leon, the crew planning section will allow displaying the view in different time zones by switching between bases.

Filter

The filter in the ‘Crew Timeline’ section is located in the top bar and it is divided into 4 sections:

On the options-bar, right between ‘TO’ date-range and ‘NOW’ button, you can find a drop-down box where you can select preferred timezone (UTC or Base time - the Base defined in General Settings).

Filter - you can filter duties by using 2 available options:

Crew members - insert crew code and click the ‘Search’ button - Leon will show only that person‘s duties. It is also possible to filter by multiple crew members. Simply choose the crew from the Crew Member search box and once you have the list of crew click the ’SEARCH’ button.
Crew labels - click on the field and Leon will show all crew labels defined in a section Phonebook > Labels (then assigned in crew profiles).
Crew homebase - filters by ‘User base’ in the User profile
Crew homebase airport - filters by the ‘Home Base’ in User profile

- you can filter the page by the aircraft type or a tail registration. This includes ‘Virtual Aircraft’

Show - located in the top-right corner of the ‘Crew Timeline’ and divided into the following sections:

Show - to display scheduled Maintenance and Options in the ‘Flights’ section and also Requests in ‘Crew’ section/
Position type - mark/unmark checkboxes: Cockpit, Cabin, Maintenance, Ground & Positioning.
Crew Completeness - possibility to check the completeness based on the crew group.
Settings - displays various additional timeline view settings described below.
Layout - to display ‘Crew’ section only, or on both: ‘Aircraft & Crew’.
Sort by - display the list of crew in order: Rating (CPT, FO, FA), Known as, Code (alphabetically), or Crew ICAO Home Base.
Revision: Plan/Actual - option to display the flight blocks either with planned timeframes (option ‘Plan’) or with the timeframes that take FW/JL times into consideration (Actual). ‘Actual’ option doesn’t affect the timeframes in the bottom status bar, Activity details, etc. This option is there to preview completed flights as well as any flight delays.

Additional Timeline view Settings:

Show Non Active Users - displays all crew members with their account being marked as not active.
Show only aircraft with activities - displays only aircraft with flight assigned in specified time-period, in the ‘Flights’ section.
Dim ferry legs - makes ferry legs dimmed in ‘Flights’ section.
Use ICAO airport code - swiching from IATA to ICAO airport codes on the view.
Show currency dots - enable crew currency dot displayed next to crew code.
Show Safte Fast Indication - with active SAFTE-FAST integration, you can decide whether potential violations from integration will be visually represented (the rest period line in red).
Show crosshair - enables a blue crosshair that follows your mouse movement in the view, helping you identify the date and crew member or aircraft you are currently working on.
Show Crew Calendar colors - blocks representing a particular duty will be displayed in the same color as defined in the corresponding Duty Definition, exactly as in Crew Calendar.

Drafts

You can create crew rosters in draft mode by navigating to Settings and selecting the General Settings tab. Within this tab, locate the Crew Panel section and choose the Manual Publish option. Please note that after changing this setting, it may take up to 24 hours for the changes to take effect. Leon is responsible for duplicating FTL calculations for all crew members, which requires additional processing time. If the Auto Publish option is enabled, the ability to create drafts will be disabled automatically.

Once you have enabled Manual Publish, the Drafts ON/Drafts OFF toggle and the Publish buttons will become visible in both the Crew Timeline and Crew Calendar sections. By switching the toggle to Drafts ON, any changes made to the crew rosters will be saved as drafts and marked with a pink underline. These drafts will not be visible to the crew until they are manually published. Conversely, switching the toggle to Drafts OFF will disable draft mode, allowing changes to be visible to the crew immediately based on the current publish settings.

To publish drafts, make sure you have reviewed all necessary changes to the crew rosters while in draft mode. Once satisfied, click the Publish button to make these changes visible to the crew. This ensures that all roster updates are accurate and properly reviewed before being shared.

Assigning Crew to flights

To assign crew to a flight, right-click on the flight-belt and choose option ASSIGN CREW - Leon will show available crew in separate tabs (Cockpit, Cabin, Maintenance, UAV and Other).

It is possible to select a BASE (as long as it is defined in General Settings) or filter crew by labels.

If a crew member has assigned another duty (i.e. OFF or Holiday) - Leon will show duty code in red.

Sometimes crew show on red background - hover the mouse to view details: it can be FTL violation, certificate expired or expired currency.

Already assigned crew are displayed with circled line.

Adding/Editing Crew

It is possible to add new Crewmembers or edit existing Crewmembers directly from the “Crew Timeline”.

In order to do that you simply need to:

Right-click of the mouse on the Crew code
Choose the relevant option from the dropdown menu
Adding/editing window will pop up and you will be able to perform the actions
Press “SAVE” button to update changes

Replacing crew

To replace crew, mark a flight (or flights) and right-click with the mouse, then select ‘REPLACE CREW’ option.

Leon will show a pop-up screen with names & codes of assigned crew - click on a field next to it (showing ‘No change’) and a drop-down list of available crew will show. Leon shows only crew with ratings for the aircraft assigned to the selected flight.

Select crew and click ‘SAVE’ - a confirmation of replacing crew will show in top-right corner of the page.

Crew Swap

To swap crew on two flights, select the flights on the upper panel in CREW Timeline view by mouse click while holding CTRL + SHIFT keys, then select ‘SWAP CREW’ option.

Leon will exchange crew only between aircrafts of the same type.

Aircraft Swap

To swap aircrafts on flights select at least two flights by mouse click while holding CTRL key, then select ‘SWAP AIRCRAFTS’ option.

Leon will exchange flights only between aircrafts of the same type.

Useful options

‘Move up’ function

This functionality allows you to move a selected Crew member to the top of the Crew List. To use this function you need to click on the crew member and select ‘MOVE UP’ option, as per screenshot. It is possible to move up a number of crew members, one at a time. The Crew members will then display by the selection order in which they were moved.

Crew search

In the filter > field ‘Crew member’ type crew name/surname or code and select him from the list. You can add more name to the searching list. You can also use quick search option by clicking on a key ‘F’ on your keyboard, type in the Crew member in the ‘Crew member search’ pop-up window and press enter. Leon will only display this particular Crew member.

To bring back view for all the crew you need to either remove the Crew from the ‘Crewm Member search’ in the filter or simply ‘Reset’ the filter.

Virtual Aircraft

It is now possible to see and service ‘Virtual Aircraft’ in the Crew Timeline.

‘Virtual Aircraft’ will be displayed at the bottom of the list in the ‘Flights’ section of Crew Timeline. It will also be available in the ‘AIRCRAFT’ filter.

Crewing options available to the ‘Virtual Aircraft’ are exactly the same as for standard fleet and include assigning crew, deleting crew, copying crew, etc.

Flights assigned to ‘Virtual Aircraft’ are displayed in light grey (for ferry flights) and in dark grey (for flights with PAX). This is caused by the lack of indication of minimum crew required on such an aircraft.

Duty info

It is possible to view duty information in 2 ways:

One click on the duty - this will display the duty information at the bottom of the Crew Timeline page.
Right-click - this will open a pop-up window with the full duty information including the duty type and who created the duty and when (date & time).

Using keys

For quick using of some options in Crew Timeline you can use particular keys on the keyboard. Select the flight and use keys as follow:

A - shows crew available for flight assignement.
S - shows already assigned crew on top of the crew list.
D - shows assigned crew details (position, code, name/surname, phone number & email address) along with the basic trip information.
F - shows ‘Crew member search’ pop-up window where you can type crew name or a code and view only his/her duties.

FTL Details

To check FTL Details on a particular flight either double-click on the flight (in the Crew part of the screen), or right-click with the mouse and select FTL Details - Leon will show a pop-up window which is divided into 2 parts:

Duty & FDP Sectors - showing reporting on, STD, ADEP, ADES, STA and reporting off plus rest before & after duty. For the flights with FDP extension, possibility to turn off/on the extension by clicking on the ‘FDP+’ checkbox
FTL Calculation Summary - showing the same FTL details which you can find in a section OPS, tab CREW > FTL Calculations. Hover the mouse over Rest, FDP or Duty values to find explanations why these values have applied.

Click on ‘View FTL Sheet’ to get FTL Sheet report.

Crew Currency

Leon shows the dot next to crew code, which can be defined in a section Settings > Crew Currency and can be activated in the filter under the three-dot icon in the top right corner of the page.

The colour of the dot shows the current state of the crew currency by displaying the dot either in green, amber or red colour. If you hover the mouse over the dot a tooltip will appear with detailed information about the status of crew currency (see screenshot on the right).

Crew Fatigue

LEON is able to monitor Crew fatigue in the Crew Timeline panel, with the help of Safte-Fast integration. Before, it was possible to check crew fatigue analysis for a single crew (by right-clicking with the mouse over his/her code) - now it is also possible to check it for all crew, in a selected period of time.

Once the integration with ‘Safte-Fast’ is enabled, in the top-right corner of the page an icon will show - click it, then click ‘Run Safte-Fast analysis’ link.

To show the level of Crew fatigue, Leon will highlight lines in either orange or red colour.

The orange colour of the line indicates:

Effectiveness ≤ 77

Reservoir ≤ 75

Percent below criterion › 10

The red colour of the line indicates:

Effectiveness ≤ 65

Reservoir ≤ 65

Percent below criterion › 20

Manual upload to SAFE

It is also possible to send the rostered data to FRMCs SAFE manually.

To do it you need to:

Click on the
icon located in the top-right corner
Select the ‘Send to FRMSc’ option from the list
Select the date range in the ‘Send to FRMSc’ pop-up window
Press ‘SEND’ to send the rosters to FRMSc SAFE

The rosters should then be uploaded to FRMSc SAFE.

Adding Positioning

To add positioning in the Crew Timeline - either before the planned sector or as a stand-alone positioning - you need to follow the below steps:

Right-click on a flight in the Crew part of Crew Timeline to open the ‘New Positioning’ window. The window is divided into two tabs: BASIC, MISC, and CHECKLIST.
In the ‘New Positioning’ window, Leon will suggest the date of positioning, the departure of positioning (this is ADES from the sector you clicked on), and the Crew from the sector you clicked on. The Crewmember to which the positioning is added will be framed -
. It is possible to change the default date, the departure airport of positioning as well as add extra crew by choosing them from the dropdown list. It is also possible to indicate if the positioning should be included in the FTL calculations by selecting either a specific AOC or setting the AOC to ‘None’. It is also possible to numerous crew members as well as assign the ticket number and the PNT number
Click the ‘ADD’ button to save positioning. Once the positioning is saved it will display in the Crew part of Crew Timeline as
(or will display as
if added as an option). You can also select ‘SAVE AND ADD NEW’ option if more than one positioning needs to be added. Positioning will also display in the TABLE section of the OPS view.

Tab MISC contains additional options:

Driver - option to indicate a driver. It also affects FDP calculations for the operators who include the positioning in FDP and the following rule is applicable within the OM7: A maximum driving period of 2 hours 30 minutes shall be allowed within an FDP and will constitute a sector when calculating the maximum FDP for any crewmember driving.
Note - additional note for positioning crew
Tags - option to insert tags
Trip - allows connecting the positioning to a specific trip by inserting the Trip Number of an existing trip in the Trip field and selecting the one to be connected from the list in the dropdown
To rebook - indication that the positioning is to be rebooked. Once the ‘To rebook’ checkbox is selected and saved, this Positioning will be excluded from the FTL calculations. Available only upon editing of an existing positioning
Attachments - option to upload extra files

Tag Checklist allows to modify and complete the positioning checklist.

Hovering the mouse over the ‘?’ icon located by the STD/STA inputs will display a tooltip with time values in UTC/LT/BT.

Once the positioning is added it is also possible to add further positionings, edit existing positioning and deleted the positioning. You simply need to click on the existing positioning and choose the relevant option.

It is also possible to check Changes history by going to Edit Positioning and clicking on the clock icon in the upper right corner of the window.

Adding Simulators

To add a new Simulator duty from the Crew Timeline - once it is already performed - select date range, crew member, right-click the mouse and select ‘ADD SIMULATOR’ option.

Once a pop-up window shows, you can initially fill it in with the following details: Aircraft type, Date, ADEP, ADES, BLOFF, BLON, Landings and Take-offs number Crew (CPT and FO), and optionally the Notes.

When a Facility location is selected in the SIM session, Leon uses this airport for FTL calculations (as both the start and end of the sector), instead of the ADEP/ADES entered in the SIM session window.

Additionally, when adding a SIM session to Leon - whether from ‘OPS’ section or ‘CREW TIMELINE’/‘CREW CALENDAR’ - it is possible to select multiple Approaches:

as well as multiple Approach types:

It is not necessary to add Journey Log data to save SIM in the Crew Timeline panel.

After the SIM is performed, you can fill in the rest of the details that applied during the SIM session.

Added SIM duty will appear with the black line of minimum rest required after the duty. It will also appear in the OPS panel with the already filled in Journey Log.

Added SIM duty can always be edited and its details can be changed. It is also possible to delete a particular crew from SIM and/or delete the SIM duty completely.

Once the simulator is added, the details as well as the tags and the notes will appear in the bottom bar.

Crew currency feature will work properly only when the field ‘Pilot Flying’ has been filled in with pilot/pilots codes. In a case where FO did take off and CPT did landing (or vice versa), you should add crew codes in a field ‘Pilot Flying’ as FO/CPT or CPT/FO

Line Training

Option to record flights as line training and line check is also available in the Crew Timeline section.

If you select a particular flight, or several flights, with the right click of the mouse, from the drop-down context menu you can select the Add Training option.

Once selected a Create flight training pop-up window will open up. In the window under Type, from the drop-down menu, it is possible to mark the flight as training by selecting either Line Check or Line Training. In the same pop-up window, it is also possible to add Planner or Pilot notes. At this moment the notes show only in the bottom bar, showing them in Raport Wizard will get developed in later stages.

Line Training will mark the flight with a yellow symbol in the top left corner of the selected sector or series of sectors

Line Check option will mark the flight with a purple symbol in the same place

If the notes are added, both the Planner notes as well as the Pilot notes will appear at the bottom panel when clicking on the Line training/Check tile:

Once the training is added, an option to Edit Training is possible when right-clicking on the flight.

Line Check or Line Training can be added, edited and removed from multiple flights at once. For such action, mark multiple flights by holding the Shift or Ctrl button.

More information on including/excluding the crew on the Line Training from the total crew composition on the flight can be found here.

Hotel Bookings

Video Tutorial

A new feature to add hotel reservations for crew members has been implemented. Under the 3-dot icon, it is now possible to switch an option to show Required hotel. Once this option is marked, Leon will show icon at the end of each day for which the hotel is booked, except the check-out day, if a crew member ends his flight duty outside of his home base and the aircraft also lands outside its home base. If only one of these conditions is met, Leon will not suggest the Hotel booking. The red H letter indicates that the hotel has not been reserved. Once you click on the icon a Hotel booking pop-up window will open. In the pop-up window it is possible to select:

Airport.
Hotel from the drop-down menu - this is a list of hotels from Airport Directory database - additional hotels can be added there.
Check-in & Check out times in UTC or BT.
Status of the reservation.
Crew members for whom the reservation was made.
Aircraft allowing linkage to specific aircraft for reporting purposes.
Price - insert the price & select currency.
Notes (at the moment visible in Report Wizard only).

The Timeline view indicates the hotel booking in the following way:

- Hotel required
- Hotel requested
- Hotel confirmed
- Hotel untouched

The hotel options are presented based as follow:

Hotel booking, regardless of the status, always presented at the end of the day
If the hotel is booked across the number of days, the H icon will appear on each day for which the hotel is booked, excluding the check-out date

The below screenshot represents the hotel booking for two crew members with the check-in on 17 Feb and the check-out on 19 Feb. The H icon appears at the end of each day on 17 Feb and 18 Feb, except the 19 Feb which is the check-out day.

If manual publication of drafts is enabled a pink background will appear indicating the change requires publication.

If you right-click on the hotel icon from the context menu you can choose from 3 options:

Edit Hotel reservation - once selected you can amend the existing reservation
Delete From Hotel Reservation - selecting will delete selected crew members from the booking
Delete Hotel Reservation - selecting removes the entire hotel booking

If the crew, in a given time range, performs a series of flights ending at the same airport out of the home base, adding one hotel reservation for the selected timeframe will mark all hotel icons as booked. This saves the crew planners from adding a hotel reservation after each flight separately.

In a situation where the destination airport is different from the airport at which the hotel was originally booked (e.g.in a case of flight diversion) the required hotel icon will display in red.

Additionally, a new scope has been added to the Report Wizard section called Hotel Booking where it is possible to generate a report with hotel reservations and filter out hotel bookings by selected Airport and Status (untouched, requested, and confirmed).

Currently, adding hotel reservations in Crew Timeline works independently to hotel reservations in the OPS section and do not affect FTL calculations (e.g. min rest required in Home Base)

Deleting duties

Leon allows to delete multiple duties across different dates and different crew members. Just hold Ctrl key select duties to be deleted and right click the mouse and select Delete Duties. You can also use Shift key to delete multiple duties for one crew member.

The process of deleting duties is very similar to editing duties:

Right-click the mouse on a particular duty. A pop-up menu will open
In a pop-up menu click on ‘Delete duty’ option. The confirmation question will display
Pressing ‘YES’ will remove the chosen duty, ‘NO’ will switch off the validation.

It is NOT possible to edit or delete a duty with ‘On aircraft’ type.

Airport/Crew Discontinuity

Leon will now mark the flight block with a red zigzag line if the last airport of landing does not correspond with the next airport of take off. This will indicate that aircraft repositioning needs to be added. Analogical situation will happen with the crew section if the airports between last and next duty do not correspond. This will indicate that crew positioning needs to be planned between the two duties.

It is possible to switch off the crew discontinuity check for a selected crew member by deselecting the ‘Discontinuity’ checkbox in the User profile > tab ‘OTHER’.